Minerva Help - Substances/Ingredients

Substances/Ingredients

When you have created your substances you can only use them on your Enquiries when they have been approved for use.

On the left of the screen is the list of approved substances you have already created. When you want to see all ingredients tick the "Show All" option at the bottom of the list.

When showing all substances

substances that are shown in red have not been approved for use, these substances will appear in the drop-down selection lists but you will not be able to authorise the formulation.
substances that are red have been disabled and will not be shown in the drop-down lists of substances.
The green substances are approved and can be used on an enquiry.
When a substance is shown like this it is because there is no "Substance Ref" entered, these substances are still fully usable.

Under the substance list are the different substance types, these allow you to filter the list.

Field label	Field description
Technical Name	The multilingual technical name for the substance
Disabled	Tick to disable the substance. You might do this if you no longer want to use the substance.
Approve	This allows the substance to be used on a formulation. You would approve the substance when you have entered all of the data required.

Product Information area
Cost	What you charge per kilogram for the substance. This can be synchronised with your stock system when the systems are connected.
Substance Ref.	Your stock reference code. Please note: If the substance is approved and there is no substance reference entered then the substance will be shown in the list like substance name.
Type	The type of the substance i.e. Vitamin, Mineral, Carrier etc.
Unit	The weight of the substance i.e. kg, gm, mg or ug
Shelf Life	The minimum shelf life for the substance.
Colour	The colour of the substance.
Micron Sieve	The smallest sieve that the substance will pass through.
German Water	The class the substance falls into for the German water regulations.
Active Substances area.
The active substance(s) are shown on the MSDS section 3 and when the formulation is classified as hazardous on section 2. Multiple active substances are classed with the same hazards using the CLP classifications that are entered onto the CLP tab. Please Note: If there are no active substances entered we cannot perform the calculations for the CLP hazards.
CAS No.	Select the CAS codes for this substance
Name	Shows the name of the selected active substance
% Conc.	Enter the concentration percentage of the active substance
Components area.
The generic component(s) or nutrient(s) are used to help select the substance used on a formulation. Nutrients are used in a formulation where your customer requires certain nutrients. We filter the ingredients/premixes that have that nutrient, using the preferences and the required shelf life. Nutrients are shown on the “Customer Specification” report.
Code	The generic component(s)/nutrient(s) this substance is linked to
Factor	The stength of the component within this substance
Sub-Ingredients area.
Sub-Ingredients are ingredients that are used in the premix and have their own CLP classifications these are calculated separately from the main ingredient. We use the factor to work out how much of the sub-ingredient is in the premix, and then use the active substance percentage to calculate the hazards.
Ingredient	The selected sub-ingredient
Factor	The decimal amount of the sub-ingredient in the substance, usually less than one.

Buttons
New	This allows you to create a new substance. Please note: If you are going to link an active substance to this substance, create the active substance first.
Save	This button saves all changes made to the substance
Copy	This button allows you to copy the substance. You will need to enter a different Technical Name and Substance Ref. When there are values entered for Toxicology, Ecology or OEL you will be able to copy them to the new substance.

List Formulations	Lists all of the formulations that this substance has been used in.

Preferences Tab

What the substance is suitable or not suitable for.

Substance Type	The groups of this substance.
Suitable for Diet	The diets this substance is suitable / not suitable for
Suitable for Allergens	Which allergens this substance is suitable / not suitable for.

CLP Tab

On this tab you select the GHS/CLP hazard classes associated with the active substance(s).

CLP Classifications	Select the classification and hazard statement required. You will see the pictograms associated with the classification shown on the right.
M Factor	This is the multiplication factor for the aquatic classification, virtually all of the time this is one.
Non-Toxic	Tick this option if you know for certain that this substance does not pose an acute threat to human health.
Non-Environmental	Tick this option if you know for certain that this substance does not pose a threat to the aquatic environment.
LD50 Oral	The LD50 value for any acute oral hazard, this value is based on the value for rats or use the oral ATE value. Please Note: Without this value we cannot calculate the oral acute toxic hazard.
LD50 Dermal	The LD50/ATE value for any acute dermal hazard, this value is based on the value for rats or use the dermal ATE value. Please Note: Without this value we cannot calculate the dermal acute toxic hazard.
LD50 Inhale	The LD50/ATE value for the acute inhalation hazard, this value is based on the value for rats or use the inhalation ATE value. Please Note: Without this value we cannot calculate the inhalation acute toxic hazard.

Nutritional Info

The nutritional and heavy metal information for the ingredient.

Energy (kcal)	Calculated using the values entered below.
Energy (kj)	Calculated using the values entered below.
Protein (g)	The amount of grams of protein in 100g of the ingredient.
Carbohydrate (g)	Calculated using the values entered for the sugar, starch and polyols values.
of which sugar (g)	The amount of grams of sugar in 100g of the ingredient
of which starch (g)	The amount of starch, in grams, in 100g of the ingredient
of which polyols (g)	The amount of polyols, in grams, in 100g of the ingredient
Fats (g)	The amount of grams of fat in 100g of the ingredient.
of which saturates (g)	The amount of saturate fats included in the Fats value.
of which mono-unsaturates (g)	The amount of mono-unsaturate fats included in the Fats value.
of which polyunsaturates (g)	The amount of polyunsaturate fats included in the Fats value.
Fibre (g)	The number of grams of fibre included in 100g of the ingredient.
Salt (g)	The number of grams of salt included in 100g of the ingredient. (This used to be sodium)
Organic Acids (g)	The amount of grams of organic acid in 100g of the ingredient.
Cholesterol	The amount of Cholesterol in the ingredient.
Vitamin A in mg/g	The amount of vitamin A in the ingredient.
Vitamin C	The amount of vitamin C in the ingredient.
Calcium	The amount of calcium in the ingredient.
Iron	The amount of iron contained in the ingredient.
On the right-hand side there is a list of heavy metals, with the amount measured in miligrams per kilogram.

Aluminium

Cadmium

Arsenic

Lead

Mercury

OEL Tab

The Occupational Exposure Limits for the substance

Country	The country you want to enter the OEL's for. Please note: The country must be flagged in the countries record with the "OEL/RDA values" option.
If there are no entries or you want to add an entry then press the New button.
Title/Note	The name of the OEL issued by the country.
8hr ppm	The 8 hour parts per million maximum exposure limit value, usually meaning a days shift.
8hr mg/m³	The 8 hour milligram parts per m³ maximum exposure limit, usually meaning a days shift.
15min ppm	The 15 minutes parts per million maximum exposure limit value.
15min mg/m³	The 15 minute milligram parts per m³ maximum exposure limit.
X	Remove the selected OEL entry.
	Under the above is a text box that you can add notes or other exposure limits.
Before you change country or when you finish entering the OEL's, you must press the Save directly below the input area.

E Numbers Tab

You can link any E-numbers in the substance here.

To add an e-number click the Add E Number button.
Code	Select the E-Number that you require.
X	Remove the selected E-Number.

Notes

Any notes or comments that you want to add about the substance, these are only for your internal use and are not printed.

CHIP

This tab contains the old CHIP classifications which are no longer valid. We have left this information so you can compare the hazards with the GHS/CLP hazards and we will remove the tab in a later release of Minerva.

Code	Select the R-Phrase required.
X	Remove the selected R-Phrase.
Conditional Toxic	No longer used
Conditional Env.	No longer used
Presence Toxic.	No longer used
Present Env.	No longer used

Stock Tab

We can link to your stock details for the substance, using the Substance Ref. as the stock code.

Suppliers	Select the supplier for the substance.
Manufacturers	Select the manufacturer from the drop-down list for the substance.
Stock area	When linked to your stock system this will show available stock.

Please note:
These fields are the minimum fields required.
These fields are used in the food industry